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Decentralised Implementation System

Decentralised Implementation System where responsibility and programme/project management are transferred to the user state, was established in 2004 (for projects within the pre-accession assistance CARDS programme) A total of six Sectoral Monitoring Sub-Committees (SMSC) are responsible for the process of monitoring programmes/projects and they report to the Joint Monitoring Committee (JMC), who is responsible for the entire process of monitoring the implementation. In such a system European Commission Delegation maintained ex-ante control including the following:
  • approving competition documents before the announcement of the competition,
  • approving members of the Evaluation Committee,
  • checking and approving reports during the process of evaluation of received offers,
  • co-signing of the financing contract by the Head of the Delegation of the European Commission,
  • deciding on the course of further decentralisation based on the regular monitoring of implementation, decentralised projects and the functioning of the implementation system in total.
Institutions in decentralised implementation process of EU projects

Ministry of Regional Development and EU Funds (MRDEUF) is in charge of the entire coordination and especially for preparation, monitoring and evaluation of EU programmes. The department for coordinating projects in the field of political criteria, civil society, judiciary and internal affairs performs expert and administrative tasks in relation to the use of EU pre-accession assistance programmes (CARDS, PHARE, IPA) in the domain of meeting political criteria for EU membership, development of civil society, judiciary and fundamental rights, freedom, security and internal affairs.

The authority for financial management of EU programmes is the Central Finance and Contracting Agency. In February 2006, by the Decision of the European Commission on the conveyance of authority for the management of PHARE and CARDS programmes, the Central Finance and Contracting Agency of the Ministry of Finance (CFCA), which received the accreditation, became the implementing agency and it attained exclusive responsibility for the payment, accounting, contracting, archiving and financial statements with regard to the procedure and implementation of services, goods and jobs procurement. CFCA delegates technical implementation to corresponding ministries, i.e. all state administrative bodies. Senior Programme Officer (SPO) and the Head of Project Implementation Unit (PIU) in every state administrative body report to CFCA.

A Senior Programme Officer is a state administrative official (in the competent ministry/agency) responsible for technical project implementation in cases where CFCA is responsible for administrative and financial implementation of the abovementioned projects. 

Project Implementation Unit of the Government Office for Cooperation with NGOs

Project Implementation Unit - PIU is the authority structured within a state administrative body (of the competent ministry/agency) and it is reports to the Senior Programme Officer for technical implementation of decentralised projects under his jurisdiction.
CFCA transferred a part of its responsibilities to the PIU and the distribution of duties is defined by the Inter-institutional Operational Agreement. The Agreement was signed by the Head of CFCA and the Senior Programme Officer for civil society sector, who holds the position of the Head of the Government Office for Cooperation with NGOs.

PIU's duties include:
  • implementation of the process of programming grant schemes
  • preparation of Guidelines for Applicants,
  • proposing Members for the Evaluation Committee,
  • writing monitoring reports for CFCA, Sectoral Sub-committee and Joint Monitoring Committee,
  • monitoring implementation results of all EU projects and programmes under its jurisdiction through field trips and regular reporting by the beneficiaries,
  • preparation of reports for CFCa and MRDEUF based on the collected data, with the aim of monitoring the implementation at different stages. 
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